Preparing for a Conference as a Travel Blogger

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I have attended or I  am scheduled to attend a number of travel conferences: Canada Media Marketplace, TBEX, VEMEX, Adventure and Travel, TMX,  NMX, SATW, NATJA, Travelcon, etc. Each conference has it’s own style but each is also a place for professional networking. Conferences provide an opportunity to hone your craft, pitch to travel PR companies and try and put together a strategy for making money… or at least that’s the idea. It can also just an excuse to get together and swap travel stories over a beer. To get the most of a travel conference requires some preparation.

Your Story

You are going to be meeting a lot of new people. What do you want them to remember about you? Are you a Colorado food blogger? Are you a nomad backpack traveler? If you don’t have one now, come up with an “elevator pitch”. What can you tell someone in the time it takes to ride the elevator one floor.

“The Amateur Traveler is an award-winning online travel show that focuses primarily on travel destinations and the best places to travel to.  It covers everything from knowing what to put on your Chicago dog when you go to the Windy City to swimming with whales in Tonga. It includes a weekly audio podcast and a blog. Last year the podcasts I produced were downloaded more than 1.4 million times.”

Don’t be too surprised if you hear me say this at least once in the show. It is not off the top of my head. I want you to walk away thinking. “Travel podcast, destinations, audience”. What is your elevator pitch?

Your Brand

You know what you want people to remember, now how are you going to help them remember you. If you know me, you know I am all about the branding.

Business Cards

I carry business cards with me where ever I go. To make sure, I sometimes use a iPhone Business Card Holder (~$3). I designed my own business cards and ordered them from VistaPrint. If you need ideas for a logo or business cards you can get them designed for you at 99designs or check out this article on designing business cards with style. Much more expensive but popular with photographers are Moo Cards which can feature a set of your photographs on the back.

Always Be Branded

If I were driving to a conference you might know which car is mine as it has sometimes a magnetic sign on the side (I have had 3 stolen so far, please people just write down the URL), also from VistaPrint, and license plates with CHRIS2X which is my primary twitter handle. When you see me at the conference I will almost certainly be wearing a shirt with either Amateur Traveler and the Amateur Traveler logo embroidered on it. So no how many beers you get me to drink, I will always know at least my URL or my twitter handle. I get my shirts from Queensboro. You do have to buy 4 items with the same logo in each order.

My latest branding is a tie from Zazzle with the Amateur Traveler URL. I did actually have an experience at the Canada Media Marketplace where I was wearing it and someone asked me the URL for Amateur Traveler. Seriously? Too subtle?

How will you be memorable?

Your Goal

Amateur Traveler tieWhy are you attending? Who do you want to meet? Make a list of 5-10 people who you want to have a conversation with. They might be speakers, other bloggers, people whose work you enjoy, companies or destinations you want to work with. Think about:

  1. One person you want to thank. Who has helped you in your travels or who has helped you get started.
  2. One person you want to pick their brains. Who knows more about something you don’t. Whose blog inspires you? Who is running tours? Who is the best photographer? If you had just 5 minutes with that person what would you want to ask?
  3. One person you want to help. Who do you think you could be of some help to or who are you inspired to help. What are you bringing to the party?
  4. One destination you would like to see. If you only had one chance to pitch to one tourism board which one would you pitch? What would you want from them? What can you do for them?
  5. One company that you would like to work with. What company, especially a sponsor, do you go weak in the knees when you think about working with them? You love their product or services. How could you work with them? Why should they work with you?

Your Gear

Bring a camera or a video camera for sure but I would also recommend:

  • To scan business cards, I use the app FullContact.com which has an app and a web service. I do pay for FullContact, at least for the months that I do a lot of networking.

Your Follow Up Plan

Before you even go to the conference plan for how you will follow up with people. Perhaps you will:

  • Send actual “put it in the postal system” thank you cards for companies that you want to work with who take the time to talk to you.
  • Keep a list on your smartphone or written on your hand of people you will email and what the next step would be.
  • Write a note on the business card when you get it that will help you remember who you promised to send a media kit or your new eBook “The Secrets to Washing in Hostel Sinks”.
  • Create a calendar or to-do list items for who you will follow up when.
 What’s our plan?
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by Chris Christensen

Chris Christensen is the creator of the Amateur Traveler blog and podcast, and a co-host for This Week in Travel podcast.

17 Responses to “Preparing for a Conference as a Travel Blogger”

Elizabeth

Says:

I found this post so helpful. I’m not going to TBEX but I do attend conferences and this sums up how to be prepared and get the most out of it.

Heathers Harmony

Says:

This is a golden post! I am attending TBEX for the first time just before I head out to become a permanent traveler on July 15th. This post has given me a lot to consider and multiplied my TBEX to do list! Thank you for sharing and I’ll get to work on my elevator pitch right now!

Jeremy Branham

Says:

I Love this Chris. This is fantastic. Some of this stuff is old hat but you gave me a few new ideas as well. Thanks for this and look forward to seeing you there!

chris2x

Says:

True Jeremy, I thought it might not be old hat to someone so I left it in.

Will - Gap Daemon

Says:

I’d love to go so if you kindly want to sponsor me, let me escort you, I’d be only too happy! In all seriousness though, looks like a great program with lots of learning opps for delegates. Will definitely look into it!

James Craven

Says:

Chris:
Excellent, well thought out piece on getting the most out of TBEX12 Keystone, and also good tips for any conference or trade-show. Chris, glad you are speaking at TBEX again this year, looking forward to catching back up over a beer or three…
Cheers,
JSC

Leah Travels

Says:

Excellent advice, Chris. I’m working on my elevator speech as I type this. Looking forward to meeting you in Colorado.

Theresa

Says:

Very helpful tips. I’m going to TBEX for the first time. I have a lot of people I want to meet and am trying to do my “homework” ahead of time. I’ve been focusing on the conference but hadn’t thought about a follow up plan. Thanks for the tips!

chris2x

Says:

I went to a Canadian tourism event recently and no one who was going to follow up with me has nor has anyone who I followed up with replied. Follow up is hard as you will get busy, but if you don’t follow up… why go?

Christa Thompson @ChristaTravels

Says:

I’m blowing the dust off this comment thread and taking this advice to Dublin. You will see me rocking my logo, I’ll be trying to nail YOU down to ask you questions (do you remember 3 months ago when I told you how inspiring you are), and yes, I will have my elevator pitch.

You may even see a card in the mail a few weeks later πŸ˜‰

SlΓ‘inte!

chris2x

Says:

Looking forward to seeing it Christa

Chanel | Cultural Xplorer

Says:

Found this very helpful as I will be preparing for my first TBEX soon πŸ˜€ Thanks Chris!

chris2x

Says:

cool, glad to hear it!

Monika

Says:

Hey Chris, such a useful post! I was just wondering IF I should go to Tbex and if I do… I have no bloody idea how to prepare πŸ˜€

You’ve clarified my doubts, I know what to do. Now I just have to make up my mind whether to go or not πŸ˜€

chris2x

Says:

If you have any specific question I can answer drop me an email, I am a big fan of TBEX.

Niky

Says:

Thanks, I really liked your business card!

chris2x

Says:

thanks! I get good reactions for that card

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